Terms & Conditions

DURBAN SURF LIFESAVING CLUB VENUE HIRE
TERMS AND CONDITIONS

  1. The Members/Function holders reservation will be effected upon receiving a signed copy of these Terms and Conditions, a completed Reservation Form and the payment of the deposit.
  2. The Venue is only available on the day the Venue has been reserved for as specified in the reservation and hire form from 2.00 pm until 12.00 Midnight. All functions must end by midnight. The times must be strictly observed.
  3. No verbal cancellations will be accepted and cancellations will only be accepted by fax (086 6105168) or email (secretary@durbansurf.co.za). A cancellation fee of 50% 14 days prior to the function, 75% 7 days prior to the function and 100% 24 hours prior to the function.
  4. A deposit of R1 000.00 to secure your provisional booking is required, which will be held for fourteen (14) days until a signed copy of these Terms and Conditions is received. The deposit will be retained for the following reasons:
    • Damages that Club my suffer arising from the function
    • Not clearing the venue on time as agreed.
  5. The full hire charge is payable fourteen (14) days prior to the event failing which the venue hire will be cancelled and a 75% cancellation fee will be levied, the deposit will be set-off against the cancellation fee as payment towards the cancellation fee.
  6. All music both amplified and unamplified must be restricted to the inside of the Clubhouse. Under no circumstances may PA Speakers be directed or placed on the outside of the building. All music must be turned down by 22h00 and must be kept at an acceptable volume that does not cause disruption or disturbance to the surrounding/neighbouring areas.
  7. The member/function holder must ensure that the premises and equipment are in the same good order and condition in which they were found. All equipment brought onto the premises by the member/function holder or any of their contractors must be removed from the Main Hall before 6.00am the following day and collected within 24 hours. (Equipment may be stored in the Des Collopy Hall until the following day and removed within 24 hours).
  8. Maximum numbers of 100 people attending must be adhered to. Failure to adhere to maximum numbers will result in the function being cancelled.
  9. Please note that setting up the Venue remains the responsibility of the member/function holder.
  10. ** Please note that we are a licensed premises and as such NO drinks can be brought onto the premises for the function and all drinks will need to be purchased from the bar. Being a licensed premises the usual rules apply in terms of the guests being of age to purchase alcohol. The barman will reserve the right to request ID Documents should they deem it necessary** However, should you require any other beverage than those provided an agreement with ourselves to provide this will be agreed upon prior to the function. 
  11. There is no parking on the promenade and Durban Surf Lifesaving Club will not be held responsible for any parking tickets that may be issued by Law Enforcement for parking/deliveries on the promenade.

INDEMNITY
The member/function holder indemnifies Durban Surf Lifesaving Club for any claims for damages, injury or loss by any person (s), including its guests arising out of the function held at the premises.
BREACH
The terms and conditions of this agreement are all deemed to be material and should the member/function holder and/or its sub-contractors be in breach of any of these terms and conditions, Durban Surf Lifesaving Club will be entitled to:-
  • Cancel the function forthwith
  • Claim the full hire charges and retain the deposit
  • Claim any damages it may have suffered as a result of the breach
  • NO VARIATION
    No variation of, or addition to or agreed cancellation of these Terms and Conditions shall be of any force or effect unless it is in writing and signed by or on behalf of the parties.
    On acceptance of the above please sign and email to secretary@durbansurf.co.za

     

    Click HERE to download the Venue Hire Application Form